Geneva, 19 September 2016
Dear ILGA Members,
On behalf of ILGA’s Executive Board I am pleased to send you the 2nd mailing with the preliminary agenda items for the XXVIII ILGA World Conference, organised with Rainbow Sky Association of Thailand and Purple Sky Network (Thailand), and which will take place in Bangkok from November 28 to December 2.
The detailed programme for the conference and the pre-conferences will be sent with the final agenda.
In this message you will find links to the following documents:
1. proposals, i.e. the proposals, including those for amendments to the Constitution and the Standing Orders, submitted by Members (Members Proposals) and by the Executive Board (Board proposals Constitution and Board Proposals Standing Orders) following the call for proposals of 15 August 2016;
2. nominations, i.e. nominations for cities hosting the world conference of 2018, for the Trans Secretariat, the Women's Secretariat, the Intersex Secretariat, the Bisexual Secretariat and for the co-Secretaries General, submitted by Members following the call for nominations of 15 August 2016;
3. The audited accounts for 2014 and 2015.
ILGA Members have now four weeks to react to these documents and send amendments affecting the proposals and the Strategic Plan to the e-mail address firstname.lastname@example.org by 17 October 2016.
Members are reminded that only full members who are up to date with payments of the membership fees are entitled to vote at the conference and that “Every full member organization will have two votes, but a mixed organization sending a delegation of only women or only members who do not identify as women, will have only one vote unless it has provided written confirmation that the other group(s) in that organization have approved the delegate(s) exercising both votes. In either case, the women or people who do not identify as women in a mixed organization may instead nominate a proxy in accordance with Standing Orders.” [Standing Order 6.3]
Please note also that “A full member not present at the conference who would otherwise be entitled to vote, and mixed organizations sending a delegation of only women or only members who do not identify as women, may nominate an individual participant or the Women’s Secretariat or the Trans Secretariat to exercise by proxy either one or both of its vote.” [Standing Order 5.1]
You can email your proxies at email@example.com preferably by 27th November by using this template.
Thank you for your contribution so far, and we look forward to seeing many of you in Bangkok!