Job Opportunity: Senior Logistics Officer

Specific to the position

The Senior Logistics Officer leads and develops all logistics and administrative work of ILGA World and supports the organisation of international events.

This includes but is not limited to

• developing robust logistics systems and processes enabling ILGA’s operations and international events to run smoothly
• organising the travel of activists, event participants, staff and board members assisting with travel arrangements such as visa applications, invitation letters, purchase of travel insurances, booking tickets and accommodation, distributing per diems and assistance with urgent matters (including health and travel emergencies) once landed in the event place
• selecting and managing travel agents and suppliers of other logistics services (such as travel insurance companies, emergency support agencies; visa support providers; interpreters, etc.). Conduct, when necessary, procurement of suppliers if required
• supporting the organisation of international meetings and events (including ILGA World Conferences) with finding and booking venues, hotels and travel arrangements, managing travellers’ queries and support requests, and preparing travel documents as necessary
• using ILGA’s internal (CIVI CRM) event management system and ad-hoc external event support systems to support logistics for scholarship programs and registrations of participants of international events
• travelling to international meetings and events (on behalf of ILGA World) to provide on-site logistics support for participants (including health and travel emergencies)
• conducting review and updating ILGA’s logistics and administrative procedures to ensure they are agile, efficient, effective and meet the needs of the office
• ensuring the efficient day-to-day running of the Geneva office and logistics of remote teams
• establishing and nurturing key relationships with internal stakeholders, especially ILGA World’s regions, Programs staff and Board of directors
• fostering cooperation with external partners and member organisations.

General

• Actively contribute to promoting and achieving the organisation’s objectives
• Ensure that all activities are carried outbeing open about their diverse sexual orientation, gender identity, gender expression, or sex characteristics. with full regard to policies on diversity and equal opportunities
• Ensure compliance with such laws and regulations as may be applicable to the operations of the Service Area
• Undertake all duties in compliance with health and safety regulations and legislation
• Undertake other duties that may be reasonably required from time to time.

Relationship with colleagues

ILGA World values creative and inclusive approaches to work and management that have been achieved through cross-service area working and staff participation at all levels in the organisation. Staff have line management arrangements and specific key relationships, which are detailed in their job descriptions but will also need to work collaboratively with their colleagues to achieve their agreed targets and outcomes to the required standards.

How to apply

The application for this position needs to be submitted online here: https://recruitment.ilga.org/Senior_logistics_officer

We recommend you download the application form here in Word format, prepare your application and copy/paste it into the application form.

Should there be well-founded reasons why this was not possible, you may submit the application form as well by e-mail to recruitment @ilga.org. Rename this file SURNAME_Name_SLO.docx. For instance: SMITH_John_SLO.docx before you submit it.

Should you have questions in regard to this call, please reach outbeing open about their diverse sexual orientation, gender identity, gender expression, or sex characteristics. to recruitment @ilga.org.

Key dates

27 September 2023 – Call for candidates
27 October 2023, 1:00 pm CEST – Deadline for applications
6 November 2023 – Shortlisted candidates are invited for interviews
13– 16 November 2023 – Interviews with shortlisted candidates and skills exercise
20-24 November 2023 – Offer is made
1 December 2023 – Successful candidate takes up position (if notice period allows)

ILGA World Equal Opportunities Policy

ILGA World is an Equal Opportunities Employer.

ILGA World is committed to social justice, regardless of any individual or group characteristics, including gender identityrefers to a person’s deeply felt internal and individual experience of gender, which may or may not correspond with the sex assigned at birth., gender expressionrefers to how a person presents their gender through physical appearance – including dress, hairstyles, accessories, cosmetics – and mannerisms, speech, behavioural patterns, names and personal references., sexual orientationrefers to a person’s capacity for profound emotional, affectional and sexual attraction to - and intimate and sexual relations with - individuals of a different gender or the same gender or more than one gender., sex characteristicsa term that refers to physical features relating to sex - including genitalia and other sexual and reproductive anatomy, chromosomes, hormones, and secondary physical features emerging from puberty., race, age, disability, ability, economic status, national origin, religion, ethnicity, and historical, cultural and geographic experiences, nonetheless recognizing the unique challenges faced by individuals with each of these characteristics and by those with intersecting identities.

We offer fair treatment to all current and potential employees, interns and contractors and aim to ensure that all such individuals receive equal treatment (including access to employment, training and opportunities for promotion, as relevant) regardless of any personal attribute as listed above.

ILGA World promotes genderrefers to a social construct which places cultural and social expectations on individuals based on their assigned sex. and equality mainstreaming and it actively promotes equality in all policies and actions. All applications will be treated with the strictest confidence.

Lesbianadjective/noun to describe a woman whose enduring physical, romantic, and/or emotional attraction is to other women. Women and non-binary people may use this term to describe themselves. and bisexualadjective used to describe a person who has the capacity to form enduring physical, romantic, and/ or emotional attractions to those of the same gender or to those of other genders. women, intersexan umbrella term for the spectrum of variations of sex characteristics that naturally occur within the human species. Intersex people are born with variations of sex characteristics (such as genitals, reproductive organs, hormonal and chromosomal patterns) that are more diverse than stereotypical definitions of male or female bodies. Up to 1.7% of the global population are born with such traits; yet, because their bodies are seen as different, intersex children and adults are often stigmatised and subject to harmful practices – including in medical settings - and discriminated against. persons, transadjective/umbrella term to describe a person whose gender identity does not match the sex they were assigned at birth. and non-binarya person who does not identify exclusively as a man or a woman. While many also identify as trans, not all non-binary people do. Non-binary can also be used as an umbrella term encompassing identities such as agender, bigender, genderqueer or gender-fluid. persons, and persons from the Global South are especially encouraged to apply. Only qualified candidates will be contacted.

If more than one applicant is considered to be equally qualified for the position, priority will be given to applicants coming from marginalized and/or underrepresented groups.