Job opportunity: Human Resources (HR) Manager


Opportunity at ILGA World:

Human Resources (HR) Manager

Deadline for applicationsTuesday, 24 January 2023 – 1:00 PM Central European Time (CET) 
Start of the position: March / April 2023

 The image shows a background in six rounded frames, each of them with a colour of the Pride flag. Text reads:

The image shows a background in six rounded frames, each of them with a colour of the Pride flag.
Text reads: "We are hiring! Human Resources Manager",
and offers details about the opportunity, deadline to apply, and who can apply. The ILGA World logo sits at the bottom centre of the image.


ILGA World seeks a person to support the Executive Director and Senior Management of the organisation in all matters pertaining to Human resources.

Who can apply?


  • with dedication - and experience in regard - to the human and social rights of persons with diverse sexual orientations, gender identities, gender expressions and sex characteristics (SOGIESC)
  • who meets the requirements set out below

is welcome to apply.


The Human Resouces position

ILGA World seeks a person to support the Executive Director and Senior Management of the organisation in all matter pertaining to Human resources.

Currently, human resources management does not have a dedicated staff person in the organisation but is a shared responsibility of the Senior Management Team (Executive Director, Director of Finance and Support Services, Director of Programmes). To better support our growing staff team and in order to navigate the increasing complexities of a global work force, ILGA World seeks a Human Resources Manager to develop and implement this area of work.

The Human Resources Manager reports to the Executive Director.

The ideal candidate will start working in March or April 2023.



The Human Resources Manger supports the Executive Director and Senior Management Team in all matters pertaining to human resources. This includes, but is not limited to 

  • developing, and implementing the priorities and structure of the Human resources area
  • ensuring the compliance of all Human Resources documents and practices with Swiss law and other host countries regulations
  • improving how Human Resources work is currently being done and to develop new HR systems and working spaces.
  • supporting the Senior Management Team in developing and revising internal workflows and adapt those to remote work settings.
  • supporting the Senior Management Team in recruitment processes and performance appraisal systems.
  • providing trainings in different areas to support staff and teambuilding activities

ILGA values creative and inclusive approaches to work and management that have been achieved through cross-service area working and participation of staff at all levels in the organisation. Staff have line management arrangements and specific key relationships which are detailed in their job descriptions, but will also need to work collaboratively with their colleagues in order to achieve their agreed targets and outcomes to the required standards.

  1. Review, update and make the Human Resources & Staff Manual accessible
  2. Develop new Human Resources policies, as required
  3. Maintain existing Human Resources documents, review and submit recommendations for improvement as appropriate
  4. Review compliance with personal data handling regulations and implement appropriate changes
  5. Review current appraisals system and propose new skill-based assessment adapted to the nature of organisation’s activities to ensure
    1. consistent application of staff support and supervision practices
    2. comprehensive and meaningful annual appraisals
    3. proper implementation of the system and practice of promotion within the existing matrix
  6. Engage with external providers to develop a system of skill trainings to all staff
  7. Develop and implement a recruitment and retention system to ensure broad diversity, equality and inclusion within the staff team.
  8. Administer the current recruitment platform.
  9. Together with Senior Management Team, operationalise flexible and remote-working approaches as an alternative to full-time employment from a single location
  10. Develop a revised system to support staff moving to Geneva to work for ILGA World
  11. Chair and coordinate staff meetings
  12. Co-organise together with logistics team and external providers two team-building events per year focusing on event content.
  1. Actively contribute to  promote and achieve the organisation’s objectives
  2. Ensure that all activities are carried out with full regard to policies on diversity and equal opportunities
  3. Ensure compliance with such laws and regulations as may be applicable to the operations of the Service Area
  4. Undertake all duties in compliance with health and safety regulations and legislation
  5. Undertake other duties that may be reasonably required from time to time.


Performance of duties, remuneration, and benefits

  • ILGA World is currently introducing a flexible workplace regime – under the new rules this position can be implemented remotely and does not require relocation to Geneva, Switzerland
  • The position is advertised at 60% of a full-time position
  • ILGA World remunerates under a three-tiered salary matrix structure. The annual salary being offered for the post ranges between CHF 44,280 and CHF 56,160 for the 60% position, depending on location
  • In addition, ILGA World offers 25 days annual leave and contributions to health care costs
  • ILGA World operates under the flexible working system, that among others include flexible working hours
  • The weekly working time is 37.5 hours on a 100% position, this position amounts to a weekly working time of 22.5 hours



The successful candidate should be strongly committed to working for human rights and equality, and have competencies and demonstrated experience in the following areas:

7-10 years of relevant experience working on human resources within an international NGOs - in particular membership-based organisations

  • An advanced university degree in Human Resources, Business or Public Administration, law, social sciences or a related field - or 5 years of equivalent experience
  • Human Resources Association accreditation
  • Knowledge of and experience with employment law is a must - knowledge on Suisse Employment law will be considered an asset.
  • Understanding of employment requirements for employees and contractors from non-EEA countries.
  • Knowledge of working with flexible working systems and developing HR systems for remote-based workforce is an advantage
  • Experience in working with remote workforce
  • Experience with expatriate compensation and benefits systems
  • Knowledge of change management in an international organisation working on human rights
  • Ability to manage and implement complex organisational processes
  • Develop and drive strategic change, set priorities and ensure effective use of human resources
  • Good knowledge of trauma-informed workspaces
  • Direct experience of working in Global South contexts
  • Availability for international travel related to the events and trainings held by the organisation
  • Excellent oral and written communication skills
  • Strong interpersonal skills, tact and diplomacy
  • Resilience and ability to deal with ambiguity
  • Being a team player, contributing to the work of ILGA as a whole
  • Fluency in English, both written and oral. Fluency in Spanish and French are also highly desirable. Other languages, especially UN languages, are an asset.


How to apply

Apply for this position by filling out the online form at by Tuesday 24 January 2023, 1:00pm Central European Time (CET).
We recommend you follow this link to download the application form in Word format, prepare your application, and copy/paste it into the application form.

Should there be well found reasons why this was not possible, you may submit the application form as well by e-mail to executivedirector(at) Please rename this file SURNAME_Name_HRM.docx. For instance: SMITH_John_HRM.docx before you submit it. 

Should you have questions in regard to this call, please reach out to executivedirector(at)

Key dates

15 December 2022 Call for candidates
24 January 2023, 1:00 pm CET Deadline for applications
10 February 2023 Shortlisted candidates are invited for interviews
17 February 2023 Interviews with shortlisted candidates and skills exercise
Before end of February 2023  Offer is made
March/April 2023 Successful candidate takes up position (if notice period allows)


ILGA World equal opportunities policy

ILGA World is an Equal Opportunities Employer.

ILGA World is committed to social justice, regardless of any individual or group characteristics, including gender identity, gender expression, sexual orientation, sex characteristics, race, age, disability, ability, economic status, national origin, religion, ethnicity, and historical, cultural and geographic experiences, nonetheless recognizing the unique challenges faced by individuals with each of these characteristics and by those with intersecting identities.

We offer fair treatment to all current and potential employees, interns and contractors and aim to ensure that all such individuals receive equal treatment (including access to employment, training and opportunities for promotion, as relevant) regardless of any personal attribute as listed above.

ILGA World promotes gender and equality mainstreaming and it actively promotes equality in all policies and actions. All applications will be treated with the strictest confidence.

Lesbian and bisexual women, intersex persons, trans and non-binary persons, and persons from the Global South are especially encouraged to apply. Only qualified candidates will be contacted.

If more than one applicant is considered to be equally qualified for the position, priority will be given to applicants coming from marginalized and/or underrepresented groups.

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