Dear ILGA Member,
the 28th ILGA World Conference is now only three weeks away and according to the provisions of the Constitution (articles C 7.2, C 7.5 and C 7.6) and the Standing Orders (SO 2.1) we are sending you the final agenda for the Conference in relation to the following procedural items:

  1. Approval of Chairing pool
  2. Approval of the report from the Executive Board
  3. Approval of the report from the Women’s Secretariat
  4. Approval of the report from the Trans Secretariat
  5. Approval of the report from the Intersex Secretariat
  6. Approval of the audited accounts
  7. Approval of the financial report for the current year
  8. Approval of the budget
  9. Appointment of an auditor
  10. Proposals and amendments from full members, the Executive Board, Women’s Secretariat, Trans Secretariat or Regional Executive Boards
  11. Any change in the membership fee
  12. Election of the Secretaries General and alternates
  13. Election of the Women’s, Trans, Intersex and Bisexual Secretariats and alternates
  14. Election of the host city for the 2018 world conference

Further details on these items are set out below, while the programme of the conference – with the description of the workshops in English and Spanish can be found on our website www.ilga.org in the Conference section as from Thursday 10 November. From the same date you will also find, in the same section and on the www.ilga.org website, the following documents:

  • Proxy form
  • Delegate pack (including information on how to get to the conference venue)

1. Approval of Chairing pool

The purpose of the Chairing pool is to: “manage the conference and [...] ensure the smooth running of the conference to preserve order and to ensure that the business of the conference is completed.” (SO 3.1). The Chairing pool “will consist of a minimum of 6 people, and at least 50% of its members shall be women. All members of the chairing pool shall be from full member organisations. The chairing pool will include one person from the host organisation.” (SO 3.2).

According to Standing Order 3.3 “A meeting will be held prior to the first plenary session of the conference at which a chairing pool will be elected by simple majority of delegates of full member organisations. This meeting will be coordinated by the Executive Board and the host organisation.” Notification as to the time and place of above mentioned meeting will be given to the delegates upon their arrival at the venue of the Conference.

2. Approval of the report from the Executive Board

Available at www.ilga.org in the “Conference” section or here.

Here you can also find the report from the ILGA World Office, 2015-2016.

The report from the Executive Board will be presented and voted during the first plenary, on Wednesday 30 November.

3. Approval of the report from the Women’s Secretariat

Available at www.ilga.org in the “Conference” section from Thursday 10 November

The report from the Women's Secretariat will be presented and voted during the first plenary on Wednesday 30 November.

4. Approval of the report from the Trans Secretariat

Available at www.ilga.org in the “Conference” section

The report from the Trans Secretariat will be presented and voted during the first plenary on Wednesday 30 November.

5. Approval of the report from the Intersex Secretariat

Available at www.ilga.org in the “Conference” section

The report from the Intersex Secretariat will be presented and voted during the first plenary on Wednesday 30 November.

6. Approval of the audited accounts

Sent with the second mailing, also available at www.ilga.org in the “Conference” section

The audited accounts will be presented in the Finance workshop and voted during the last plenary on Friday 2 December.

7. Approval of the financial report for the current year

Available at www.ilga.org in the “Conference” section

The financial report for the current year will be presented in the Finance workshop and voted during the last plenary on Friday 2 December.

8. Approval of the budget

Available at www.ilga.org in the “Conference” section

The 2017 Budget will be presented in the Finance workshop and voted during the last plenary on Friday 2 December.

9. Appointment of an auditor

The proposed name for the auditor is “KPMG Switzerland” as presented and explained in the financial report; the proposed name will be presented again during the Finance workshop and voted during the last plenary on Friday 2 December.

10. Proposals and amendments from full members, the Executive Board, Women’s Secretariat, Trans Secretariat or Regional Executive Boards

Proposals sent with the second mailing, also available at www.ilga.org in the “Conference” section; amendments to the proposals are available at www.ilga.org in the “Conference” section as from today, divided into three documents: ‘Amendments to Board proposals amending the Constitution’, ‘Amendments to ILGA Board proposals for amending the Standing Orders’ and ‘Members proposals with amendments to proposals’.

A total of 22 proposals were received by the deadline of September 5th: 14 proposals from the Board and 8 by Members (NSW LGBTI Legal Forum, Australia, and El Closét de Sor Juana, Mexico). A total of 21 amendments were received by the deadline of October 17: 18 from Netwerk Roze FNV, the Netherlands, and 3 from NSW LGBTI Legal Forum, Australia.  All proposals will be presented and discussed in the relevant workshops (see final programme for details). All proposals will be voted during the plenaries in the morning of Friday 2 December.

11. Any change in the membership fee

No proposal for any change in the membership fee was sent.

12. Election of the Secretaries General and alternates

Two nominations, i.e. Ruth Baldacchino and Helen Kennedy (sent with second mailing), were received by the deadline of September 5th for the position of Secretaries General. No nominations were made for the alternates to these positions, for which nominations will therefore re-open at the conference. Presentation of candidates and elections shall take place during the first plenary of Thursday 1 December.

13. Election of the Women’s, Trans, Intersex and Bisexual Secretariats and alternates

One nomination, i.e. United and Strong, was received for the Women’s Secretariat; one nomination, i.e. STRAP, was received for the Trans Secretariat; three nominations, i.e. Mulabi, NNID and OII Australia, were received for the Intersex Secretariat; one nomination, i.e. Manodiversa, was received for the Bisexual Secretariat. All nominations were received by the deadline of September 5th. Only one nomination, i.e. LNBi, was received for the alternate of the Bisexual Secretariat. No nominations were received for the alternates of the Women’s Secretariat, or the Trans Secretariat or the Intersex Secretariat: for these three alternate positions nominations will therefore re-open at the conference. Presentation of candidates and elections shall take place during the first plenary of Thursday 1 December.

14. Election of the host city for the 2018 world conference

One nomination, i.e. Wellington, was received by the deadline of September 5th for the host city of the 2018 world conference. Presentation and voting will take place during the last plenary of Friday 2 December.

The Constitution and the Standing Orders can be downloaded from our website in the “About us / documents” section.

Looking forward to seeing you all in Bangkok!

Ruth Baldacchino
Helen Kennedy

co-Secretaries General ILGA

Malta/Toronto, 7 November 2016

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