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3rd mailing ILGA XXVI World Conference

in WORLD, 21/11/2012

21 November 2012 - the 3rd of the three World Conference mailings is out.

26th ILGA Conference

Stockholm, December 12-16 2012

organised in association with RFSL

FINAL AGENDA – THIRD MAILING

 
Dear ILGA Member,

the 26th ILGA Conference is now only three weeks away and according to the provisions of the Constitution (articles C 7.5 and C 7.6) and the Standing Orders (SO 2.1) we are sending you the final agenda for the Conference in relation to the following procedural items:

  1. Approval of Chairing pool
  2. Approval of the report from the Executive Board (and to the office)
  3. Approval of the report from the Women’s Secretariat
  4. Approval of the report from the Trans Secretariat
  5. Approval of the audited accounts
  6. Approval of the financial report for the current year
  7. Approval of the budget
  8. Appointment of an auditor
  9. Proposals and amendments from full members, the Executive Board, Women’s Secretariat, Trans Secretariat or Regional Executive Boards
  10. Any change in the membership fee
  11. Election of the Secretaries General and alternates
  12. Election of the Women’s and Trans Secretariats and alternates
  13. Election of the host city for the 2014 world conference

Further details on these items are set out below, while the programme of the conference – with the description of the workshops in English and Spanish can be found on our website www.ilga.org in the Conference section and on the conference website: ilga2012.org.

From Wednesday 28 November onwards you will also find, in the same section, the following documents:

Proxy form
Delegate pack (including information on how to get to the conference venue).


1. Approval of Chairing pool

The purpose of the Chairing pool is to: “manage the conference and [...] ensure the smooth running of the conference to preserve order and to ensure that the business of the conference is completed.” (SO 3.1). The Chairing pool “will consist of a minimum of 6 people, and at least 50% of its members shall be women. All members of the chairing pool shall be from full member organisations. The chairing pool will include one person from the host organisation.” (SO 3.2).

According to Standing Order 3.3 “A meeting will be held prior to the first plenary session of the conference at which a chairing pool will be elected by simple majority of delegates of full member organisations. This meeting will be coordinated by the Executive Board and the host organisation.” Notification as to the time and place of above mentioned meeting will be given to the delegates upon their arrival at the venue of the Conference.

 
2. Approval of the report from the Executive Board (and to the Office) 

Download here the Board Report and the Office Report. Both documents are also available at www.ilga.org in the “Conference” section

The report from the Executive Board (and the one from the Office) will be presented and voted during the first plenary, on Thursday 13 December.

 

3. Approval of the report from the Women’s Secretariat

Download here and also available at www.ilga.org in the “Conference” section

The report from the Women's Secretariat will be presented and voted during the second plenary on Friday 14 December.

  

4. Approval of the report from the Trans Secretariat

Download here and also available at www.ilga.org in the “Conference” section

The report from the Trans Secretariat will be presented and voted during the second plenary on Friday 14 December.

  

5. Approval of the audited accounts

Sent with the second mailing, also available at www.ilga.org in the “Conference” section

The audited accounts will be presented in the Finance workshop and voted during the last plenary on Sunday 16 December.

  

6. Approval of the financial report for the current year

Download here and also available at www.ilga.org in the “Conference” section

The financial report for the current year will be presented in the Finance workshop and voted during the last plenary on Sunday 16 December.

 

7. Approval of the budget

Download here and also available at www.ilga.org in the “Conference” section

The 2013 Budget will be presented in the Finance workshop and voted during the last plenary on Sunday 16 December.

 

8. Appointment of an auditor

The proposed name for an auditor will be presented during the Finance workshop and voted during the last plenary on Sunday 16 December.

  

9. Proposals and amendments from full members, the Executive Board, Women’s Secretariat, Trans Secretariat or Regional Executive Boards

Sent with the second mailing, also available at www.ilga.org in the “Conference” section

A total of 3 proposals from Members and one from the Executive Board were received by the deadline of September 19. No amendments to any of these proposals were received by the deadline of October 31. All proposals will be presented and discussed in the relevant workshops (see final programme for details). All proposals will be voted during the plenaries in the morning of Sunday 16 December.

 

10. Any change in the membership fee

No proposal in this sense was received.

  

11. Election of the Secretaries General and alternates

Four nominations (sent with the second mailing) were received by the deadline of September 13 for the position of Secretaries General. No nominations were made for the alternates to these positions: nominations for alternates will therefore be opened again at the conference. Presentation of candidates shall take place at the second and third plenary on Friday 14 December, elections results shall be announced at the first plenary on Saturday 15.

  

12. Election of the Women’s and Trans Secretariats and alternates

Six nominations (sent with the second mailing) were received by the deadline of September 19 for the Trans Secretariat. One nomination was received for the Women's Secretariat. No nominations were received for the alternates of either Secretariat: nominations for alternates will therefore be opened again at the conference. Presentation of candidates shall take place at the third plenary on Friday 14. Election results will be announced during the first plenary on Saturday 15 December.

  

13. Election of the host city for the 2014 world conference

No nominations were received by the deadline of September 13 for the host city of the 2014 world conference. Nominations will therefore be opened again at the conference, presentation of candidates shall take place during the first plenary of Saturday 15 and voting will take place during the last plenary on Sunday 16 December.


The Constitution and the Standing Orders can also be downloaded from our website in the “About ILGA” section.

 

Looking forward to seeing you all in Sweden!


Gloria Careaga
Renato Sabbadini
co-Secretaries General ILGA


Brussels, 21 November 2012

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